How to Format a Business Memorandum

Business memorandum or memoranda — also called memo or memos — are specially formatted written communications within your business. A memo's format is typically informal (but still all-business) and public. Memos typically make announcements, discuss procedures, report on company activities, and disseminate employee information. If you have something confidential to communicate, don’t do it in a memo.

The tone of memos usually is informal and friendly. Although you don’t need to be curt, officious, or patronizing, certain succinctness is acceptable.

Structure the memo so that the most important information comes in the first paragraph and that subsequent paragraphs spell out what's discussed in the first paragraph 

All memos are structured similarly. They have the following elements:

  • An addressee: Flush left, in capital letters, near the top of the page
  • The sender: Flush left, in caps, immediately below the addressee
  • Date: Flush left, in caps, immediately below the sender’s name
  • Subject: Flush left, in caps, immediately below the date

 This figure shows an example of a properly structured memo.

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Last edited: 05/10/2018

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